Abstract Info & Guidelines for Submission 2018-05-07T09:06:46+00:00

The 6th European Veterinary Immunology Workshop invites you to submit abstracts for inclusion in the programme.

Abstract submission is closed! Thank you to all submitters!

Abstract Submission Schedule

Opening abstract submission                               January 25, 2018


Deadline abstract submission                              April 30, 2018


Notification for abstract submitters                     End of May

 

Before you submit your abstract please read carefully the Guidelines for abstract submission

 


Abstract Submission Deadline: Monday, 30 April, 2018, 24:00 CET.

Abstract submission is closed now!

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ABSTRACT GUIDELINES – Please read the instructions carefully!



IMPORTANT GENERAL INFORMATION / ABSTRACT FORMAT

With the submission of an abstract to EVIW 2018, the first author (presenting author):

    • • grants the EVIW 2018 the right of publication of this abstract on the EVIW 2018 website and in the EVIW 2018 program and/or abstract book..
    • • confirms that EVIW 2018 may display the abstract on its website also after the meeting.

In order to be considered, an abstract should respect the following guidelines:

  • Only abstracts submitted online can be accepted. Abstracts submitted on paper or by e-mail attachment will not be considered.
  • You may be the presenting author of any number of abstracts.
  • All accepted submissions will either be presented as posters or as oral presentations.
  • All abstracts have to be submitted in English.
  • No more than 20 authors and cities can be listed. Only institutional affiliations, cities and countries should follow. DO NOT write authors family names and cities in CAPITAL LETTERS, institutions only where absolutely necessary. Please check also with co-authors on the preferred use, or not, of accents and diacritical marks in the spelling of the author names.
  • If applicable, information on grants and fellowships must be included at the end of the abstract text..
  • The online abstract submission procedure will not accept abstracts that exceed 250 words (body of the abstract).
  • Abbreviations may be used if standard or if spelled out and defined at the first use. Compounds should be mentioned with the generic name, in lower cases. Commercial names are admitted in the text, with an ®, and if in brackets following the generic name, i.e. “generic (Commercial ®)”.
  • There is no fee for abstract submission but presenting authors must be registered participants of the congress.

Before you get started……

IMPORTANT: For informations concerning formal issues please see the SAMPLE ABSTRACT.

    Type your abstract in a common Word Processor (e.g. MS Word). Please save a copy of the file with the abstract text only (no title or authors). We strongly recommend to make a print-out of the abstract in Word to carefully check before the abstract is submitted online, in particular the punctuation, eg missing, or redundant spaces and the line breaks. Special characters are widely supported. Please copy and paste your content, using the „Enter Abstract Text“ – button.

First Time Users:  

  1. When entering the submission page, hit „Click here to create a new user account“ on the left side of the page.
  2. In case you have submitted an abstract at a previous meeting using OASIS, your login data are still valid. In this case, please login with your login and password on the right side of the page („returning users“). In case you cannot retrieve your access data, please use the „forgot password“ option.
  3. In the welcome area you will see the link „Abstract“ in a blue frame. Click on „Submit Abstract“. Follow the step by step instructions for submission.
  4. Eventually, you will see a summary of your submission in the last step („Review my work“), which you may print. Your abstract should now have a green „complete“ icon in the welcome area.

 

Returning users, continuing an aborted submission or editing an abstract already submitted:

  1. Log in with the username and password that you received when creating the account.
  2. Locate the abstract in „Abstracts“ and click on the displayed abstract title to make changes or complete the abstract.
  3. Continue your submission or click on the desired menu item on the left side of the page.
  4. Changes can be made until the submission deadline.

 

Returning users, submitting another abstract:

  1. Log in with the username and password that you received when creating the account.
  2. Locate „Abstract“ and click on „Submit Abstract“.
  3. Carefully follow the step-by-step instructions.

ACCESS THE SUBMISSION SITE

GENERAL INFORMATION ON ABSTRACT SUBMISSION AND FAQ

Browser Issues

  • For optimum results when using the Online Submission System, it is recommended that you use Internet Explorer 7.0 or higher for Windows. For Macintosh users we recommend Safari 3.0 or higher for Mac OS 10.4. or higher.
  • Submission is perfectly possible with other browsers as well, but some advanced functions are possible only with the above.
  • Please note that you must also have JavaScript and Cookies enabled in your browser preferences in order for the system to function properly. Instructions to enable cookies are given on the login page.
  • A list of compatible browsers is given on the login page.

 

Account management – Personal Information – Password

  • Please create only one account per submitting author. The system stores your information. If you choose to submit more than one abstract you will not need to create another account. See „Returning users“.
  • After you created the account, the system will display a password and username that will allow you to return and edit, delete or withdraw your abstract at a later stage.
  • Personal information can be edited if necessary by clicking on „Profile“ (e.g. in case of an address change).
  • Attention: All correspondence regarding the acceptance of your abstract will be emailed to the email-address given by you in the „author section“. Please provide a working email address.

 

Corrections – Amendments

  • The title of your abstract is displayed in the Welcome Area, together with the information on whether the submission is complete or incomplete. To edit the abstract, simply click on the title step.
  • Changes and editing can be made until the deadline of April 30, 2018, 24:00 hrs. In case of a mistake during the submission, it is not necessary to submit a „new abstract“. Click on the step to be amended and make the correction.
  • Aborted submissions can be picked up and completed at a later stage. Authors are able to login and to select the incomplete abstract in order to continue the submission until the deadline.
  • The submission system stores the information in „real time“. The moment you reach the summary within the submission process and the system tells you „This submission is complete“ your abstract is completed and has been received. However you will still be able to come back and make modifications until the deadline.
  • Please make sure you print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your e-mail address(es) in the appropriate box.

 

Support
For support during the submission process, please send an e-mail to mv@medacad.org.

 

ACCESS THE SUBMISSION SITE

 

DETAILED INFORMATION – FORMATTING OF ABSTRACTS:

Submission Step 1: Title
The title should be in sentence case with no full stop at the end and no underlining. Please use CAPITAL LETTERS ONLY where necessary (e.g. ‚Detection of two novel large mutations in SLC7A9 by semi-quantitative fluorescent multiplex PCR‘). Please DO NOT format the title in bold, DO NOT underline and use italics only where necessary. The title is limited to 25 words! Abstract titles should be brief and should reflect the content of the abstract.

Submission Step 2: Topic
One topic must be selected from the following:

01. Innate Immunity
02. Adaptive immunity
03. Infection and immunity
04. Vaccination
05. Clinical immunology & allergy
06. Mucosal immunology
07. Microbiome and immune response
08. Comparative immunology
09. Immunity and nutrition
10. Immunogenetics

Submission Step 3: Keywords

    Please enter a maximum of 3 (1 required) keywords representing your work.

Submission Step 4: Authors

  • A maximum of 25 authors is allowed. DON´T write authors and cities in CAPITAL LETTERS, institutions only where absolutely necessary.
  • A maximum of 3 institutions per author is allowed.
  • The order as well as the name of the presenting author can be edited during the submission process.
  • Disclosure Information: In order to help readers form their own judgments of potential bias in published abstracts, authors are asked to declare any conflict of interest and in particular competing financial interests. Payments by the industry of up to EUR 10.000.- (or equivalent value in kind) per year per entity are considered „modest“. Payments above EUR 10.000.- per year are considered „significant“. If you have nothing to disclose, check the adequate box. If you have a disclosure to make, first select the relationship in the grid, then click on „Add Company“ in the respective column (modest or significant) to enter the name of the entity.

Submission Step 5: Abstract Text

  • The text cannot exceed 250 words, excluding title and authors. A minimum of 100 words is required.
  • Abstracts should ideally be organised under the headings: Background, Materials and methods, Results, Conclusions.
  • Greek and other special characters may be included – if you are unable to reproduce a particular special character, please type out the name of the symbol in full. SI units should be used throughout (litre and molar are permitted, however). Abbreviations should be used as sparingly as possible and should be defined when first used.
  • Tables or graphics are not allowed.
  • The abstract text may be typed in or copy/pasted from an existing word processor document, eg Word. Please do not copy/paste from a PDF. We strongly recommend to print-out of the abstract in Word to carefully check before the abstract is submitted online, in particular the punctuation, eg missing or redundant spaces, correct use of decimal commas (not periods) and the line breaks.
  • Special characters are widely supported.
  • Support: Enter the source(s) of contributed support and/or grant numbers at the end of the abstract text section.
  • Abbreviations may be used if standard or if spelled out and defined at the first use.  Compounds should be mentioned with the generic name, in lower cases. Commercial names are admitted in the text, with an ®, and if in brackets following the generic name, i.e. “generic (Commercial ®)”
  • Web links (URLs) should be provided in full, including both the title of the site and the URL, in the following format: Mouse Tumour Biology Database [http://tumor.informatics.jax.org/cancer_links.html]
  • Supplementary data or appendices will not be accepted.
  • References: All references should be cited/called out consecutively in the text, using numbers in square brackets. Only papers that have been published, or are in press, or are available through public e-print/preprint servers should be included in the reference list.
    Journal abbreviations should follow MEDLINE standards.
    References should be laid out at the end of the abstract in Vancouver style and preceded by the relevant reference number. An example of a reference for a journal article follows. The full reference style guide can be found at the journal’s website. 1. Chomczynski P, Sacchi N. Single-step method of RNA isolation by acid guanidinium thiocyanate-phenol-chloroform extraction. Anal Biochem. 1987; 162:156-159.
  • Consent to publish: If the abstract contains details relating to individual participants (for example a case report), written informed consent for the publication of these details must be obtained from the participants and a statement to this effect should appear at the end of the abstract.

Submission Step 6: Presentation Preference

    All accepted submissions will either be presented as posters or as oral presentations. Please indicate your preference in this step.

Submission Step 7: Review my Work
The summary page will display all information related to your abstract. Please make sure you print the summary page for your records. In case you want a confirmation email sent to you or your co-author(s) as, simply click the appropriate link on the summary page and fill in the email address(es) in the appropriate box. This confirmation of abstract receipt is NOT a notice of acceptance. If you choose to delete the submission, this can be made here. Please note that you will be able to retrieve deleted submissions.

Acceptance and Selection of Abstracts / Presentation Format
The Scientific Committee will make the selection of abstracts for oral and poster presentations in due course. The presenting author exclusively will receive an e-mail with the result of the review and the Scientific Committee’s decision on the abstract.

Please note that if the abstract is accepted for oral or poster presentation, the abstract will only be published in the Proceedings Book if one of the authors is a registered participant and full payment has been received by the advised deadline.

If a selected author cannot attend, the presenting author should assign a replacement.

Submitting an abstract for EVIW does not constitute registration for the congress. Abstract presenters must register to attend EVIW 2018 by following the instructions for registration on the website.

For questions regarding the on-line submission process, contact mv@medacad.org.

 

ACCESS THE SUBMISSION SITE